Job Description
Posting Details About WesternU
As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.
Posting Details
Position Title Clinical Affiliation Specialist
Position Control Number S04462
Type of Position Staff
Position Status Full-time
Campus Western University Campus-Pomona, CA
Position Location California
Department 1701-College of Veterinary Medicine
Job Summary The Clinical Affiliations Specialist is responsible for coordinating the development and execution of affiliations and related documents between the College and external partners as it relates to clinical rotations. Position incumbent will be relied upon to track all contracts, coordinate re-negotiations, process preceptor payments and provide operational support to the Senior Director of Operations.
Knowledge, Skills and Abilities - Ability to work collaboratively and cooperatively with diverse units and personalities internally and externally.
- Demonstrated familiarity with basic contract language, terms, and clauses.
- Ability to provide high quality customer service; maintain professional communication with faculty, campus administrators and industry representatives by providing regular status updates.
- Well organized with the ability to set priorities and meet deadlines.
- Proven ability to handle multiple projects and tasks simultaneously.
- Ability to work independently under pressure and know when to seek support from supervisor.
- Strong ability to use a variety of computer programs as needed including Microsoft Office software.
- Ability to handle detail-oriented assignments with accuracy and consistency, with minimal supervision.
- Advanced Excel user with the ability to create and manage complex spreadsheets.
Required Qualifications - Education: BA/BS degree required. Any combination of education, training or experience that provides the required knowledge, skills and abilities needed for the position.
- Experience: 2 - 4 years clerical office experience.
Preferred Qualifications - Education: Bachelor's Degree in Business Administration, Organizational Management, Legal Theory, or related field strongly preferred.
- Experience: 2-4 years project coordination experience in a large, high volume office setting.
- Prior experience with contract management highly preferred.
Essential Job Duties
Key Responsibilities Coordinates the timely setup, execution, and maintenance of facility and individual preceptor Affiliation Agreements for all College of Veterinary Medicine clinical education sites. Ensures compliance with affiliation agreement timelines and institutional policies. Acts as a liaison during the negotiation and review of contracts and agreements with clinical rotation sites and individual veterinary preceptors, as directed. Monitors and tracks the full contract lifecycle, including initial setup, renewals, and amendments. Serves as the primary point of contact within the College for all affiliation agreement-related inquiries and ensures accurate and timely communication with relevant University departments and stakeholders.
Key Responsibilities Maintains the College of Veterinary Medicine's databases and software systems used to track hospital and clinical site affiliations. Ensures accurate and up-to-date records of veterinary clinical preceptors and adjunct faculty associated with affiliated sites. Supports data integrity, compliance, and reporting functions to meet accreditation standards and programmatic requirements.
Key Responsibilities Collaborates with assigned departments to process payments to veterinary preceptors, affiliated hospitals, independent contractors, and vendors, in accordance with approved contracts and procurement and accounts payable guidelines.
Key Responsibilities Provides support for special projects within the Clinical Relations Department as assigned by the supervisor. Participates in cross-training with Clinical Relations Coordinators to offer overflow support during peak periods or as needed, ensuring continuity of service and departmental efficiency.
Key Responsibilities Develops, compiles, and disseminates reports relevant to the Clinical Relations Department, including accreditation documentation and updates for College Administration. Ensures timely and accurate reporting to support program compliance and strategic decision-making.
Posting Details Continued
Work Schedule - Normal business hours with occasional overtime.
- Monday - Friday, 8:00 am to 5:00 pm
Working at WesternU
We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.
We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally,
• Our faculty, staff, and administrators are 100% focused on student success.
• Our University culture creates the context for a nurturing and supportive environment.
• Faculty, staff, and students can expect to make deep, personal relationships within the University community.
• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
• WesternU's core value of humanism encourages all to bring their whole self in all that they do.
• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!
Expected Pay Scale
Minimum $28.00 Hourly
Maximum $31.25 Hourly
Job Tags
Hourly pay, Full time, Contract work, For contractors, Work at office, Flexible hours, Monday to Friday,