Job Description

PROJECT ADMINISTRATIVE ASSISTANT

Seeking a Project Administrative Assistant to be a team member in the execution of a government construction project.

RESPONSIBILITIES:

• Administrative Assistant providing support to the Project Manager and Project Team.
• Coordinate and maintain badging requests for base access
• Organize, maintain, and track project files and correspondences.
• Handle day-to-day clerical items such as emails, invoices, meeting minutes,
• Serve as the go-to person for any project needs.
• Ability to compose professional business-related correspondence.
• Ability to accurately proofread documents.
• Ability to set up and maintain an organized filing system.
• Ability to effectively present information in one-on-one and small group situations to vendors, subcontractors, and other employees of the organization, through excellent communication skills.
• Ability to apply common sense understanding to carry out instructions.
• Ability to handle multiple tasks simultaneously and interact with all levels in corporate environment.
• Assist Project Team with the following items:
  
  • RFI's
  • Submittal's
  • Bid requests
  • Bids received
  • Scheduling
  • Subcontracts
  • Purchase Orders
  • Create and maintain multiple spreadsheets
  • Procurement
  • Building data packages of work completed
  
  
  

REQUIRED QUALIFICATIONS:

• Minimum 3 years of experience in an administrative role, preferably in a construction/fabrication/machine related environment.
• Must have a positive attitude.
• Strong composition and grammar skills.
• Proficient personal computer skills utilizing a MS Office Suite environment, including e-mail, record keeping, routine database activity, word processing, spreadsheet, graphics and working knowledge of MS Word and Excel.
• Effective time management skills, including punctuality, flexibility, and reliability.
• Strong organizational skills, including planning, scheduling, and follow-up capabilities.
• Excellent oral and written communication skills.
• Highly detail oriented.
• Good judgement and strong ethics.

Job Tags

For subcontractor,

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